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Food at Student Organization Events

To Place a Food Order

Any food other than students bringing their own individual lunches must be purchased through Chartwells.

  • Send an email to at least two weeks in advance to place your food order. Include:
    • Name of your organization.
    • The contact person in your organization for the day of the event, with cell number.
    • The date and time the lunches should be delivered.
    • The room number the lunches should be delivered to.
    • The number of lunches to be ordered and what type.
  • Please see "Making Payment" below regarding sufficiency of funds to pay for the food order.
  • You will receive an email with a work order which will include all items ordered and total price. Carefully review the order and respond to the email if it is not accurate.
  • No later than four (4) business days prior to the event confirm the exact number of lunches needed to avoid a 20% late change charge by Chartwells.

Please order boxed lunches for events held inside the law school building.

  • Chartwells offers a special boxed lunch price of $6.95 each to law student organizations.
  • This offer has a 10 guest minimum and 40 guest maximum.
  • Each lunch includes a bag of potato chips, a cookie, and one of the following sandwiches:
    • Ham & Swiss,
    • Roast Beef & Cheddar, or
    • Turkey & Swiss.

Please email if you would like to see an expanded (and more expensive) food menu.

Ordering Pizza

  1. Send an email to with:
    • Name of your organization
    • The contact person in your organization for the pizza delivery, with cell number
    • The exact date and time the pizzas should be delivered
    • The room number the delivery person should be given (NO pizza deliveries inside classrooms: the delivery should be made outside the classroom, delivered to the contact person who should be there to accept the delivery)
    • The number of pizzas needed, and what type ($11 for large 1-topping)
  2. The contact person should:
    • Get a receipt from the delivery person
    • No tips needed, as the tips are added automatically to the bill
    • Put the receipt in the mailbox of Julie DesRuisseaux (mailboxes in the library) immediately after the event

All pizzas will be ordered from Glory Days on Gage (785) 271-5402, as this is the only place authorized under the Chartwells contract. The order will be placed with a manager as not all employees are authorized to give the student discount.

IMPORTANT: Assign a member of your organization to ensure that all trash is taken out of the classroom and disposed of after the event so that the room is ready for classroom instruction.

  • If extra trash barrels are needed in the pit, please leave a note to Doug and Moe in the "Custodian" mailbox in the mailroom at the law library circulation desk a couple of days before the event. Be sure to include the date, time, and location of your event.

Questions? Please email

Making Payment

Following the event Chartwells will create an invoice and email it, with the corresponding work order, to law school administrative staff. The invoiced amount will be the same as the amount of the initial order unless something was added (e.g., an additional 30 people showed up and Chartwells had to bring more food).

Administrative staff will review the invoice for accuracy, process it, and then send it to the student organization for the appropriate signatures.

  • It is the responsibility of the person placing the food order to make sure there are sufficient funds available to pay the invoice.
    • The WSBA Treasurer can provide the student organization's WSBA balance.
    • The Academic Budget and Operations Manager or the Accountant can provide the organization's agency account balance.
  • If the student organization does not have sufficient funds to pay the expense, take a personal check or provide personal credit card information to Chartwells.
    • Chartwells is located in the Memorial Union, room 113 (by the east center stairs down the hall from the restrooms).

Questions about payment? Please email

Updated: March 21, 2022.

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